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Privacy Policy

Privacy Policy of Evexia Collective Pte. Ltd.

 

Evexia Collective Pte. Ltd. (“Evexia” “us,” "we," or “our”) is committed to protecting and respecting your privacy in connection with your use of our website, www.evexiagym.com, www.evexiacollective.com (the “Website(s)”), applications (“Apps”) and other products, services and features thereof (the Website, the Apps and other such products, services and features are collectively referred to herein as the “Product” or “Products”, which may be updated from time-to-time at the sole discretion of Evexia). This privacy policy (“Privacy Policy”) and any other documents referred to herein set forth the basis on which any personal data we collect from you, or that you provide to us, in connection with the Products will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will collect, use and disclose your personal data.

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1. DATA WE MAY COLLECT

We may collect and process the following data about you:

●      Personal data including, for example, your name, e-mail address, password, and in certain instances, telephone number, data about your usage of the Products, data you provide in connection with your usage of the Products, and data collected by tracking technologies as further described in section 4 below that may identify you as an individual or allow online contact with you as an individual.

●      Evexia does not collect or process credit or debit card (“Payment Card”) data. Apple and Google collect Payment Card data with respect to in-app purchases made through the Apps, and our payment processor collects Payment Card data with respect to purchases made through the Websites. Such payment processors generally provide us with some limited data related to you, such as a unique, anonymous token that enables you to make additional purchases using the data they’ve stored, and your card’s type, expiration date, billing address, and the last four digits of your card number.

●      For individuals using the Products in connection with a Business account as described in section 6, business data such as your company name, and company email address to the extent that you or your Community provides such data.

●      Facebook profile information, such as name, email address, and Facebook ID, if you choose to log in to the Products through Facebook.

●      Device information such as operating system version, device type, and system performance data.

●      Data collected via tracking technologies, as fully described in section 

●      Data and answers input as part of “Daily check-in” feature. We will collect and store your responses to the standardised questions and any free-format text. The data will be stored over time in order to create timelines.

  • If you choose to “invite a friend” to use the Products, we will ask you for their name and email address. We will use this data to invite him or her to join the Products. We store this data for the sole purpose of sending invitations and tracking the success of our referral programme. If your friend would like us to delete his or her data, they can do so by opting-out as described in each invitation or by contacting us at customerservices@evexiagym.com.

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We will not store or collect Your payment card details. That information is provided directly to Our third-party payment processors whose use of Your personal information is governed by their Privacy Policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, Mastercard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information.

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2. USES OF DATA

●      We use information held about you in the following ways:

●      To provide you with the Products.

●      To answer your questions or requests for information or handle your complaints.

●      To ensure that content provided by the Products is presented in the most effective manner for you and for your computer or other device.

●      To provide you with promotional communications, such as emails, to the extent that you have provided consent and/or consistent with notice and any opt-out rights to receive such communications under applicable law.

●      To carry out our obligations arising from any agreements entered into between you and us.

●      To allow you to participate in interactive features of the Products, when you choose to do so.

●      To notify you about updates or changes to Product features and content.

●      To understand your broad, non-specific geographic location to help us identify groups of users by general geographic market (such as zip/post code, state or country).

●      To serve our advertisements to you through third party platforms, such as Facebook or Google, on other sites and apps or across your devices, to the extent that you have provided consent and/or consistent with notice and any opt-out rights for such uses under applicable law.

●      To complete surveys that we use for research purposes, although you do not have to respond to them.

●      To manage your payments and orders.

●      To represent your scores over time as a result of using the “Daily check-in” feature and other related features of the application and questionnaires (as logged on a daily basis) so as to monitor your responses over time in connection with your Product engagement.

●      If you are an existing customer, we will only contact you by electronic means (e-mail or in-Product communication) with information about products and services similar to those which were the subject of a previous sale to you, except if you do not consent to, or opt-out to such communications.

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How do we share data to corporates?

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  • We neither rent nor sell your information in personally identifiable form to anyone. However, we may share your information with third parties as described in this section: We may de-identify or anonymize your information so that you are not individually identified, and provide that information to our partners. We also may combine your de-identified information with that of other users to create aggregate de-identified data that may be disclosed to third parties who may use such information to understand how often and in what ways people use our services, so that they, too, can provide you with an optimal experience. For example, we may use information gathered to create a composite profile of all the users of the Services to understand community needs, to design appropriate features and activities. However, we never disclose aggregate information to a partner in a manner that would identify you personally, as an individual.

 

Examples of purposes where Personal Data processing is required: 

●      Access to third-party accounts

o   Such as Facebook, as per user consent

●      Analytics

o   As required for private, individual user visualisations of data

o   As required for internal Evexia analytics and decision-making purposes

o   As required for anonymous, aggregated corporate visualisations

●      Contacting the User

o   Contact form

o   Personal Data: city; country; email address; first name; gender; last name

o   Mailing list or newsletter

o   Personal Data: country; email address; first name; last name

●      Infrastructure monitoring

  • Registration and authentication

 

3. CONFIDENTIALITY AND SECURITY

 

The security of your personal data is important to us. We follow generally accepted standards to protect the personal data submitted to us, both during transmission and once it is received. If you have any questions about the security of your personal data, you can contact us at customerservices@evexiagym.com. Except as described under the “Disclosure of Your Data” section below, we do not provide your personal data to any third party without your specific consent, as defined by applicable law. Evexia maintains technical, administrative and physical safeguards to help protect the security of your personal information against unauthorized access, destruction, loss, alteration, misuse or disclosure. Your personal information is accessible to only a limited number of personnel who need access to the information to perform their duties. Please note, however, that no method of transmission over the Internet or method of electronic storage is 100% secure.

 

4. NEWSLETTERS OR OTHER ELECTRONIC COMMUNICATIONS

 

If you sign up to receive promotional materials from us via email and/or push notifications we will use the data you give us to provide the communications you have requested. If you inform us that you wish to cancel email promotional materials by selecting “unsubscribe” at the bottom of such communication or by emailing us at customerservices@evexiagym.com we will remove you from our mailing list. If you no longer wish to receive push notifications, you may turn them off at the device level. If you provide your phone number to us directly or through a third-party for the specific purpose of receiving an SMS message with a link to our Apps, you will receive such SMS messages (the “SMS Service”). Standard text message rates will apply. We will endeavor to comply with these requests as soon as reasonably practicable. Please be advised that you may not be able to opt-out of receiving certain service or transactional email messages from us that are required to provide you with our Products.

 

5. TRACKING TECHNOLOGIES

 

Evexia and our analytics partners use technologies such as cookies, beacons, tags, and scripts to enable a service to recognize your device so you don't have to provide the same data several times during one task, to recognize that you may have already given a username and password so you don't need to do it for every web page requested, and to measure how people are using the Products.

We use local storage, such as HTML5, to store content data and preferences. Third parties with whom we partner to provide certain features on the Products also use HTML5 to collect and store data. Various browsers may offer their own management tools for removing HTML5.

We partner with third parties, such as Facebook and Google, to manage our advertising of the Products on other sites or platforms as well as across your other devices based on your past visits to our Website. Our third party partners may use technologies such as cookies to gather data about your activities within the Products to deliver such advertising to you, such as retargeting ads. We do not respond to do-not-track signals. For more data about interest-based ads, including how to opt-out of having your web-browsing data used for behavioural advertising purposes, please visit www.aboutads.info/choices. Please note that this does not opt you out of being served ads. You may continue to receive generic ads on these third party platforms. You may also opt out of receiving ads across devices by adjusting your ad preference in your Google account.

We use third party trackers to let us know when users have visited the Products by “clicking-through” our sponsored advertising or content hosted on third party platforms. The Products use Google Analytics code to gather statistical data. Google Analytics sets cookies to help us accurately estimate the number of visitors to the Products and the volumes of usage of the Products. This is done to ensure that the Products are available when you want them and are fast. For more data on how Google Analytics processes this data, visit www.google.com/analytics.

We will acquire consent from you in order to use such trackers or provide you with the opportunity to opt-out of such trackers, to the extent required by applicable law.  

 

MOBILE ANALYTICS

 

We use mobile analytics software to allow us to better understand the functionality of our mobile software on your phone. This software may record data such as how often you engage with the Products, the events that occur within the Products, aggregated usage and performance data, and where the Applications were downloaded from. We may link the data we store within the analytics software to any personal data you submit within the mobile application.

 

LOG FILES

As true of most websites, we gather certain data and automatically store it in log files. This data may include Internet Protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data.

If you receive the HTML-formatted version of our email newsletter, your opening of the newsletter is notified to us and saved. Your clicks on links in the newsletter are also saved. These and the open statistics are used in aggregate form to give us an indication of the popularity of the content and to help us make decisions about future content and formatting.

 

6. WHERE WE STORE YOUR PERSONAL DATA

 

All data you provide to us through the Products is stored on secure servers provided by AWS services. Any payment transactions will be encrypted using SSL technology; all payment data is stored with our payment processor and is never stored on Evexia’s servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of the Products, you are responsible for keeping this password confidential. We ask you not to share a password with anyone, and suggest that you change your password frequently.

Unfortunately, the transmission of data via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Products; any transmission is at your own risk. Once we have received your data, we will use strict procedures and security features to try to prevent unauthorized access.

 

7. CORPORATE AND OTHER COMMUNITY SHARING

 

Evexia is also offered through partnerships with organizations. Sometimes corporations, governments, hospitals, universities and other organizations and groups (“Partner(s)”) wish to make Evexia available to their members, employees and their families, patients, customers, residents or others. For example, employers may offer their employees and their families access to Evexia and brands that promote wellness may wish to and do offer Evexia through their loyalty programs. When an entity provides access to Evexia to others, we call those “Communities.” If you have registered to use the Products through a Corporate ID, code, credential, or other means of registration furnished by a Partner (a “Community Subscription”), the Partner may have access to your name, email address, the date you registered to use the Products, and the date on which you last used the Products. The Partner may also have access to your Community's aggregated and anonymized general usage data (including aggregated and anonymized usage data with respect to your Community’s optional engagement with the features).

 

8. SINGLE SIGN-ON

 

You may be able to log-in to our Products using sign-in services such as Facebook Connect or an Open ID provider. These services will authenticate your identity, provide you the option to share certain personal data (such as your name and email address) with us, and to pre-populate our sign-up form. Services like Facebook Connect give you the option to post data about your activities on our Products or to your profile page to share with others within your network.

 

9. YOUR DATA RIGHTS

 

As you may know, a European Union law called the General Data Protection Regulation (“GDPR”) gives certain rights to applicable individuals in relation to their personal data. Accordingly, we have implemented transparency and access controls to help such users, including residents of the EU, Switzerland, and the United Kingdom exercise those rights. As required under applicable law, the rights afforded to you are: A right of access: you have the right to obtain (i) confirmation as to whether personal data concerning you are processed or not and, if processed, to obtain (ii) access to such data and a copy thereof. We provide an easy-to-view snapshot of such data via the “My Data” tab in the Products.

A right to rectification: you have the right to obtain the rectification of any inaccurate personal data concerning you. You also have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

A right to erasure: in some cases, you have the right to obtain the erasure of personal data concerning you. Upon request, Evexia will permanently and irrevocably anonymize your data such that it can never be reconstructed to identify you as an individual. However, this is not an absolute right and Evexia may have legal or legitimate grounds for keeping such data.

A right to restriction of processing: in some cases, you have the right to obtain restriction of the processing of your personal data.

A right to data portability: you have the right to receive the personal data concerning you which you have provided to Evexia, in a structured, commonly used and machine-readable format, and you have the right to transmit those data to another controller without hindrance from Evexia. This right only applies when the processing of your personal data is based on your consent or on a contract and such processing is carried out by automated means.

A right to object to processing: you have the right to object at any time, on grounds relating to your particular situation, to processing of personal data concerning you when such processing is based on the legitimate interest of Evexia. Evexia may, however, invoke compelling legitimate grounds for continued processing. When your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of such data. You may, in particular, exercise that right by clicking on the “unsubscribe” link provided at the bottom of any messages received, or by managing your privacy preferences by logging in to your Evexia account.

A right to lodge a complaint with the competent supervisory authority: you have the right to contact the supervisory authority to complain about Evexia’s personal data protection practices.

A right to give instructions concerning the use of your data after your death: as required by applicable law, you may have the right to give Evexia instructions concerning the use of your personal data after your death. To exercise one or more of these rights, you can email customerservices@evexiagym.com . You may access your personal data to modify or update at any time via an online account, or by emailing customerservices@evexiagym.com . We will respond to your request in a reasonable timeframe in accordance with applicable law.

 

11. DISCLOSURE OF YOUR DATA

 

We may disclose your personal data with and among our subsidiaries, or other related businesses.

We may also disclose your personal data to third parties as follows:

In some circumstances, based on your specific requests, we may need to disclose your personal data to a third party so that it can provide a service you have requested from such party.

In some circumstances, we may disclose the personal data that you have provided to Evexia to a third party that offers and/or provides goods or services complementary to our own for the purpose of enhancing our users’ experiences by offering you integrated or complementary functionality, complementary services or bundled pricing options.

In some limited circumstances, our email service provider may receive certain information you share in-app to provide you with personalized email communications.

If Evexia’s service providers (like hosting, IT maintenance, market analytics, and payment service providers) require this data to provide services to Evexia. Evexia requires each of its service providers to agree to maintain the confidentiality and security of your personal data.

In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.

If Evexia or substantially all of our assets are acquired by a third party, in which case personal data held by us about our customers will be one of the transferred assets.

If we are under a duty to disclose or share your personal data in order to comply with any legal obligation such as to comply with a subpoena, bankruptcy proceedings, similar legal process, or in order to enforce or apply our agreements with you; or to protect the rights, property, or safety of Evexia, our customers, or others. This includes exchanging data with other companies and organizations for the purposes of fraud protection and credit risk reduction.

With your Community, if your subscription is a Community Subscription, as described under Corporate and Other Community Sharing above.

With third parties, such as Facebook, in order to serve Evexia advertisements on such third party platforms, to the extent that you have consented to or have been provided with notice of, and an opportunity to opt-out of, such practices under applicable law.

 

12. DATA RETENTION

 

The retention periods applied by Evexia comply with applicable legislation in effect on the date hereof, namely:

For data relating to your account: such data will be permanently and irrevocably anonymized in the event that your account is: (i) inactive for a period of two (2) years; and (2) not subscribed to “Evexia”. Moreover, we will permanently and irrevocably anonymize your account data within thirty (30) days of your written request to do so via email to customerservices@evexiagym.com

For transactional data relating to your purchases: such data is kept for the entire period of the contractual relationship, then in accordance with legal obligations and applicable statute of limitation periods. Please note that this data does not include Payment Card information, which is processed by our third-party payment processors, and not Evexia. 

For data collected based on your consent to receive our marketing communications: we will use such data until you opt out, withdraw consent or applicable law requires that such data is no longer used.

When your data is collected in the context of requests/queries: such data are kept for the period necessary to process and reply to such requests or queries.

When cookies or other trackers are placed on your terminal, they are kept for a period of 12 months. Other data will be kept as long as necessary for the purposes pursued and in compliance with our legal obligations, including the applicable statute of limitations.

 

13. WITHDRAWAL OF CONSENT FOR PROCESSING ACTIVITIES

 

To the extent that you have provided appropriate consent under applicable law to certain processing activities, such consent can be withdrawn at any time by emailing customerservices@evexiagym.com

 

14. LINKS TO THIRD PARTY SITES

 

The Products may, from time to time, contain links to and from the Products of our partner networks, advertisers and affiliates. If you follow a link to any of these external websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these websites or their policies. Please check these policies before you submit any personal data to these external websites.

 

15. SOCIAL MEDIA WIDGETS

 

Our Products include social media features, such as the Facebook Like button, and widgets, such as the “Share This” button, or interactive mini-programs. These features may collect your Internet protocol address, which page you are visiting on orProducts, and may set a cookie to enable the feature to function properly. Social media features and widgets are hosted by a third party or hosted directly on our Products. Your interactions with these features are governed by the privacy statement of the company providing it.

 

16. HEALTHKIT

 

Apple iOS users may opt-in to allow the Products to provide data regarding the amount of minutes meditated to the Apple iOS “Health” application for display. This data will not be shared with third parties or used for marketing purposes. iOS Privacy Policy and Terms of Use apply, and can be reviewed at www.apple.com/legal/privacy.

 

17. USE OF EVEXIA BY MINORS

 

You must be 18 years of age, or the age of majority in your province, territory or country, to sign up as a registered user of the Products. Individuals under the age of 18, or the applicable age of majority, may utilize the Products only with the involvement of a parent or legal guardian under such person's account.

 

18. CHANGES TO OUR PRIVACY POLICY

 

We may update this Privacy Policy to reflect changes to our data practices. If we make any material changes we will notify you by in-Product message, email (sent to the e-mail address specified in your account) or by means of a notice in the Products prior to the change becoming effective. We encourage you to periodically review this page for the latest data on our privacy practices.

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19. SUBSCRIPTIONS

If you have any payment related issues with In-app Purchases, then you need to contact the Application Store directly:

​Apple Store In-App Payments

​Google Play In-App Payments

 

SUBSCRIPTION PERIOD
The Service or some parts of the Service are available only with a paid Subscription. You will be billed in advance on a recurring and periodic basis (such as daily, weekly, monthly or annually), depending on the type of Subscription plan you select when purchasing the Subscription.

 

At the end of each period, your Subscription will automatically renew under the exact same conditions unless you cancel it or the Company cancels it.

 

SUBSCRIPTION CANCELLATIONS
You may cancel Your Subscription renewal either through Your Account settings page or by contacting the Company. You will not receive a refund for the fees already paid for in the current Subscription period and you will be able to access the Service until the end of the current Subscription period.
If the Subscription has been made through an In-app Purchase, You can cancel the renewal of Your Subscription with the Application Store.

 

BILLING
You shall provide the Company with accurate and complete billing information including full name, address, state, postal/zip code, telephone number, and valid payment method information.

 

Should automatic billing fail to occur for any reason, the Company will issue an electronic invoice indicating that you must proceed manually, within a certain deadline date, with the full payment corresponding to the billing period as indicated on the invoice.

 

If the Subscription has been made through an In-app Purchase, all billing is handled by the Application Store and is governed by the Application Store's own terms and conditions.
 

FEE CHANGES
The Company, in its sole discretion and at any time, may modify the Subscription fees. Any Subscription fee change will become effective at the end of the then-current Subscription period.

 

The Company will provide you with reasonable prior notice of any change in Subscription fees to give you an opportunity to terminate Your Subscription before such change becomes effective.

 

Your continued use of the Service after the Subscription fee change comes into effect constitutes your agreement to pay the modified Subscription fee amount.

 

REFUNDS
Except when required by law, paid Subscription fees are non-refundable.
Certain refund requests for Subscriptions may be considered by the Company on a case-by-case basis and granted at the sole discretion of the Company.

 

If the Subscription has been made through an In-app purchase, the Application Store's refund policy will apply. If You wish to request a refund, You may do so by contacting the Application Store directly.

 

FREE TRIAL
The Company may, at its sole discretion, offer a Subscription with a Free Trial for a limited period of time.

 

You may be required to enter your billing information in order to sign up for the Free Trial.

 

If you do enter Your billing information when signing up for a Free Trial, You will not be charged by the Company until the Free Trial has expired. On the last day of the Free Trial period, unless you cancelled Your Subscription, you will be automatically charged the applicable Subscription fees for the type of Subscription you have selected.

 

At any time and without notice, the Company reserves the right to (i) modify the terms and conditions of the Free Trial offer, or (ii) cancel such Free Trial offer.

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CONTACT INFORMATION

Owner and Data Controller

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